Dermatology is what we do most
More than ten dermatology and aesthetic practices across Sarasota, Manatee and Charlotte counties trust us with their IT, from single-doctor offices to multi-location groups. It means we've already solved the problems your practice runs into, usually more than once.
We know what a Monday morning looks like when the EHR is slow, the dermatoscope won't sync, and the front desk can't check patients in. We know which imaging workstation is holding three years of photos with no backup. And we know which vendor needs remote access to the laser, and how to give it to them without leaving the door open.
Systems we support
- ModMed EMA and ModMed PM: workstations, iPads, scanners, label and document printers, and the network they depend on
- Nextech: hosted or on-premises, including the server, workstations, backup and vendor coordination
- Clinical photography and dermoscopy: cameras, capture stations and image storage sized for growth
- Total-body photography and mole mapping systems
- Lasers, light and skin-analysis devices that connect to the network, on their own protected segment
- Pathology and lab interfaces and e-faxing
- Phones: 3CX systems with after-hours, on-call and multi-location routing
- Microsoft 365: email, Teams and shared files with HIPAA-appropriate settings
The image problem, solved
Dermatology runs on images in a way most specialties don't. Every visit can produce clinical photos, dermoscopy captures, body maps and before-and-after sets for cosmetic work. That means more storage, more devices, more vendors and far more patient information sitting outside the EHR than most practices realize.
We set it up so images go from the device into the EHR or managed storage automatically, cameras and cards are cleared on a schedule, nothing ends up on a personal phone, and every image is in the tested, immutable backup.
Gaps we find in almost every practice
- Thousands of patient photos on one imaging workstation with no backup
- Equipment vendors with standing remote access and no logging
- A shared login on the imaging PC because it's faster
- Before-and-after photos used in marketing without a documented patient authorization
- No Business Associate Agreement with the photo storage or marketing vendor
- Email that anyone can spoof, because the practice's domain has no DMARC record
HIPAA, done for dermatology
The HIPAA Security Rule covers every image the same way it covers every chart. We handle access control, encryption, audit logging, backup and staff training, sign a Business Associate Agreement, and keep the evidence ready for an audit or a cyber insurance application. Our HIPAA checklist for dermatology practices walks through it in plain language.
What working with us looks like
- Free practice IT assessment. A 60-minute on-site visit, usually before or after clinic hours, and a written report of what's solid and what to fix first.
- A straight quote within one business day. Estimate your monthly cost in 30 seconds first if you like.
- Onboarding around your schedule. We document everything, close urgent gaps in the first two weeks and coordinate with ModMed, Nextech and your other vendors so your staff don't notice the switch.
- Ongoing support from local technicians who know your practice, with calls answered in about 2 minutes and most requests resolved the same day.
Prefer to talk first? Book a 15-minute call with Evan.