We know dermatology practices
Dermatology practices depend on imaging and documentation tools general IT providers don't always understand. We manage the network, workstations, and backup behind your imaging and EHR systems. A slow system or failed backup should never interrupt patient care.
Compliance
HIPAA and HITECH requirements shape access control, encryption, and audit logging for every system touching patient images or records. We sign Business Associate Agreements and detail our current practices during your assessment.
Relevant services
Why dermatology is different
Dermatology practices run on images in a way most specialties don't. Every visit can produce clinical photographs, dermoscopy captures, body maps, and before-and-after sets for cosmetic work. That means more storage, more devices on the network, more vendors with remote access, and far more protected health information sitting outside the EHR than most practices realize.
We've supported dermatology practices in Sarasota for years, including building one from scratch on opening day. We know the imaging workflows, the equipment vendors, and where the data hides.
Systems we support in dermatology practices
- Dermatology-specific EHR and practice management platforms
- Clinical photography and dermoscopy imaging, with image storage sized for growth
- Total-body photography and mole-mapping systems
- Laser, light, and skin-analysis devices that connect to the network
- Pathology and lab integrations
- Cosmetic scheduling, patient portals, and reminder systems
- Phone systems with after-hours and on-call routing
The image problem, solved
Images need to be captured, moved into the record, backed up, encrypted, and eventually retained for the required period. We set up the workflow so images go from device to EHR or managed storage automatically, cameras and cards are wiped on a schedule, nothing ends up on a personal phone, and the whole set is in the tested, immutable backup.
Common gaps we find
- Thousands of patient photos on a single imaging workstation with no backup
- Equipment vendors with standing remote access and no logging
- A shared login on the imaging PC because "it's faster"
- Cosmetic before-and-after photos used in marketing without a documented authorization process
- No Business Associate Agreement with the photo-storage or marketing vendor
HIPAA for dermatology, specifically
The HIPAA Security Rule applies to every image as it does to every chart. Our HIPAA checklist for dermatology practices walks through access controls, encryption, logging, backup, BAAs, and training in plain language. The Compliance add-on covers the annual risk assessment and audit evidence.